You are here: Home > Archives > Research Policies & Procedures > Research Aids & Tips

Research Aids & Tips


Looking for a marriage record? Go to the Historical Marriage License Index, 1810-April 1998, http://probate.cuyahogacounty.us/, where you can find your ancestors’ names, and the volumes and pages where their marriages are recorded. If the range of volume numbers falls between 1 and 200 (1810-1941) you can then contact the Archives with the relevant information to obtain copies of the records. Record of Marriage Volume 201 and all subsequent volumes, 1942 to the present, are available by writing to the Marriage Bureau, Room 146, the Cuyahoga County Court House, One Lakeside Avenue, Cleveland, OH 44113 (216-443-8920).

Are you seeking naturalization records? Then visit a website, http://www.rootsweb.com/~ohcuyah2/nats/coarch/ that includes a surname index to the naturalization records from the Cuyahoga County Court of Common Pleas and Probate Court. If you locate your ancestor’s name note the corresponding volume name, as well as volume and page numbers, and dates, and send that information to the Archives. The record can then be copied and mailed to you.

Are you still searching for that elusive birth or death record? The answer may be just a mouse click away. A surname index to the Probate Court Deaths, 1867-1890, can be found at http://www.rootsweb.com/~ohcuyah2/deaths/index.html; and a surname index to Volume 1, 1867-1873, Volume 5, 1881-1884, and Volume 8, 1887-1889 of the Probate Court Births is located at http://www.rootsweb.com/~ohcuyah2/births/index.html. Once again send your ancestor’s name, date of birth/death and the volume and page number (remember to designate whether it is birth or death) to the Archives and a copy of the requested record will be forwarded to you.

TO GUARANTEE A SPEEDY REPLY LIMIT THE NUMBER OF INQUIRIES PER REQUEST. SEND SEPARATE REQUEST FORMS OR E-MAIL FOR EACH TYPE OF RECORD YOU ARE SEEKING, E.G. MARRIAGES, BIRTHS, DEATHS, ETC. BE SURE, HOWEVER, TO INCLUDE VOLUME AND PAGE NUMBERS, PETITION NUMBERS, ETC.

MAKE CERTAIN TO PROVIDE YOUR POSTAL MAILING ADDRESS WITH YOUR E-MAIL TO THE ARCHIVES. THE STAFF CANNOT SEND ANY COPIES ELECTRONICALLY.

FOR DOCUMENTS THAT MUST BE SEARCHED BY ARCHIVES STAFF (RECORDS OF WILLS/ESTATES, INDEXES TO BIRTHS AND DEATHS NOT AVAILABLE ON LINE, BOARD OF ELECTIONS INDEX TO NATURALIZED VOTERS, ETC.) PLEASE PROVIDE SPECIFIC DATES, OR A RELATIVELY NARROW TIME FRAME, TO HELP GUIDE THE STAFF’S RESEARCH. PROVIDING NAMES, BUT NOT DATES, OR ASKING FOR A SEARCH OF AN EXTENSIVE TIME FRAME, LIKE 1850-1908, COMPLICATES THE PROCESS AND INCREASES THE RESPONSE TIME.

OPEN-ENDED REQUESTS, FOR EXAMPLE PLEASE SEND ME EVERYTHING ABOUT MY ANCESTOR, WILL NOT BE ACCEPTED. YOU WILL BE ASKED TO OFFER MORE SPECIFIC INFORMATION BEFORE WORK CAN BE BEGUN ON YOUR INQUIRY.

ALWAYS REMEMBER THAT IF YOU LIVE IN CLEVELAND, OR CAN ARRANGE A TRIP TO THE ARCHIVES, YOU CAN GET YOUR INFORMATION THE SAME DAY.

IF YOUR REQUEST IS OF AN URGENT NATURE PLEASE INDICATE THAT IN YOUR E-MAIL OR ON THE REQUEST FORM. THE STAFF WILL THEN GIVE THE REQUEST A PRIORITY STATUS.

FINALLY THE ARCHIVES ASKS FOR YOUR PATIENCE. IT IS OUR GOAL TO PROVIDE A FULL AND COMPLETE RESPONSE TO YOUR REQUEST AND THAT MAY TAKE TIME. THANK YOU FOR YOUR COOPERATION.

If you have questions or require other assistance you can call the Archives directly at 216-443-7250. The staff looks forward to assisting you.