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Public Records Notice

Believing that open government leads to a better-informed citizenry, greater public par ticipation in government, better government, better public policy, and more effective use of pub lic resources, Cuyahoga County has established a Public Records Policy to insure the preservation and public acce ssibility of records relating to all functions of Cuyahoga County government. Cuyahoga County's policy in all of its functions is to strictly adhere to all of its obligations under Ohio's Public Records La w and to exceed those obligations whenever it is practical and makes sense to do so.

The Public Records Policy states that a “‘Public Record ’ includes any document, device, or item, regardless of physical form or characteristic, including electronic records, created or received by or coming under the jurisdiction of any public office, which serves to docum ent the organization, functions, policies, decisions, procedures, operation, or other activities of the office.” A ll records which meet this definition are public records, unless exempted under section 149.43 of the Ohio Revised Code. The Policy further states that an “‘Electronic record’ includes prepared documents such as word processing documents, spreadsheets, and graphic presentations as well as written electronic communications, including but not limited to electronic mail and text messages.”

Koula Celebrezze is the public records manager for Cuyahoga County Department of Public Works.

To obtain public records, call Koula Celebrezze, (216) 348-3867; or send an email request with the subject line “Public Records Request” to Koula Celebrezze at kcelebrezze@cuyahogacounty.us, or request the records in person at this office during its normal public business hours, Monday through Friday except for legal holidays, 8:30 AM to 4:30 PM.

The Cuyahoga County Department of Public Works has a records retention schedule in place, which specifies, consistent with state law, the methods by which and the length of time records shall be kept.

Whenever a request is received that cannot be complied with immediately, th e Department of Public Works will provide the requestor a receipt acknowledging and describ ing the public records request and will attempt to provide an estimate as to when a response can be provi ded. Any denial of records requested will include a written explanation, including legal aut hority. If part of a record requested is exempt from public records law, that part will be redacted, and the remainder provided.

Persons requesting copies of public record s shall be required to pay for the cost of making copies, at a rate not to exceed the actual cost of making copies. Payment in a dvance may be required. Copying costs for public records are as follows:

a) The charge for paper copies shall be three cents ($.03) per page.

b) The charge for computer files downloaded to a comp act disc shall be the actual cost, not to exceed $1.26 per disc. The charge shall be waived when only one (1) disc is required to fulfill the request.

c) There shall be no charge for copies provided by email.

d) The Department of Public Works will waive a ll copying costs of ten dollars ($10.00) or less.